Project Management Office (PMO) Deployment

Why Organizations Needs a Strong PMO

Organizations continue to be challenged with resource planning, forecasting, application of defined project management processes, and demand management, to name just a few. A well-managed Project Management Office (PMO) can address these challenges and allow management to focus on much more than just delivering projects. The PMO can also focus on putting solid governance, portfolio, resource, performance, and demand management practices in place to provide continuous value to your business.

Deploy – Operate – Enhance

Technology Bureau brings the expertise and tools needed to help you create and sustain a value-driven PMO. We can work with you to deploy a new PMO, operate your or optimize and enhance your existing PMO. Our processes are scalable and fit PMOs at any level of the organization (enterprise, divisional, departmental, etc.). Technology Bureau’ highly experienced consultants (15 years on average) have deployed and actively managed PMOs for both commercial and government organizations.

DEPLOYING A NEW PMO

The first step we take in deploying a PMO is to assess the current environment and develop a deployment roadmap that takes into account your organization’s culture and operating practices. Deployment includes developing the PMO Charter and communications plan, identifying resource needs and performance measures, incorporating the right amount of repeatable delivery processes to fit your culture, improving the competencies of your staff through training and mentoring, and establishing governance standards.

DEPLOYING OR UPGRADING OF YOUR PMIS

An efficient PMO cannot operate effectively without great project management information systems (PMIS) in place. As part of Technology Bureau scope of work in PMO implementation, we will either upgrade your existing PMIS or deploy a new system and provide necessary training/mentoring to up to 8 key members of your PMO team. We will recommend the appropriate PMIS system to deploy.

Microsoft Project Server 2010 or Primavera P6 Enterprise Project Portfolio Management System will usually meet requirement of most organization, small or large. Our consultants will be with your organization to mentor and help your team achieves required level of comfort to manage your PMIS.

Enhancing an Existing PMO

PMOs are under constant pressure to deliver added value and a broader range of services. Technology Bureau will first review your existing structure to recommend targeted enhancements that will show results quickly.

Depending on the findings from our review, we will work with you to hone in on properly aligning PMO practices with your organizational business strategies, establishing or improving your governance, resource, portfolio, vendor, and demand management practices, and strengthening your performance measurement and reporting.

We make sure you have a PMO framework that is agile enough to respond to evolving business demands, yet disciplined enough to operate efficiently.

To find out how Technology Bureau can help you deploy, operate, or enhance your PMO, contact us today.

Project Management Maturity Advancement

Advancing project management maturity improves your organization’s effectiveness at executing projects. Project management maturity is the progressive development of an enterprise-wide project management approach, methodology, strategy, and decision-making process.

The appropriate level of maturity will vary for each organization based on specific goals, strategies, resource capabilities, scope, and needs.

We work with our clients to assess the current level of maturity, develop an achievable improvement plan, and help keep the momentum going by supporting the execution and measurement of the recommended improvements.

An organization has achieved full project management maturity when it has met the requirements and standards for project management effectiveness as defined by the Project Management Maturity Model (PMMMSM), and it is capable of demonstrating improvements such as on-time project delivery, cost reductions, organizational efficiency, and profitability.

Project Management Maturity, Improvement and Sustainability

Our focus is to help increase project management maturity, and establish continuous improvement processes. This ensures that as organizations advances in project management maturity, they realize measurable benefits.

Project Management Maturity Assessment

Technology Bureau begins by assessing your organization's current project delivery capability and project management maturity level. We then apply the PMMM as a guide to determine your current maturity level, your desired future level, and the targeted areas in which your investments should be focused in order to advance.

Improvement Plan

Results from the Assessment are used to develop specific recommendations and a sequenced roadmap that provides realistic milestones for short and long-term process improvement activities. Technology Bureau works with client to ensure that the plan also addresses change enablers that will help overcome cultural barriers.

Ongoing Support to Deploy The Plan

Technology Bureau provides you with guidance and implementation support to quickly deploy the improvement recommendations.

PM Maturity Re-assessment

A key element of our approach is to re-assess maturity once improvements are made in order to highlight advancements that have been achieved. To accomplish this, Technology Bureau conducts an abbreviated maturity assessment and compares the newer findings with your baseline maturity level.

To find out how Technology Bureau can help you deploy, operate, or enhance your PMO, contact us today.

RAPID PMIS SOLUTION for Engineering, Construction and Financial Project Management

COST-EFFECTIVE DEPLOYMENT $ TRAINING OF PRIMAVERA P6 OR PROJECT 2010 SERVER

Many mid-size and large organisations in the Engineering, Construction and Financial sectors would benefit from Technology Bureau Rapid PMIS Implementation but are daunted by the perceived adoption challenges.

These challenges arise from concerns at the level of initial configuration, and at the requirement for new equipment and IT skills that may not be readily available to them or too costly to acquire.

To overcome this, Technology Bureau offers a rapid deployment model consisting of a "Rapid Results" solution with an optional IT resource out sourcing with Microsoft Project Server 2000 or Primavera P6 Project Portfolio Management System. We will advise you on best solution option once we understand you business requirement.

This programme includes:

1. A modular System pre-configured for E&C industry
2. Standard templates, input screens, coding structures, resourcing
3. Reporting based on industry standards
4. Industry-orientated training
5. Optional IT resources Outsourcing service
6. Further options for advanced training, extended use and integration

The Rapid PMIS solution is geared at getting an environment developed which is capable of delivering meaningful decision-support information within one month from initiation.

The programme consists of facilitating a data-gathering exercise, project deliverables agreement, instructions for data take-on, dashboard, report definitions and training for up to 8 key people.

The system is modular, consisting of a basic implementation followed by options to implement other modules if required.

BENEFITS

• Visibility of benefits available to the organisation in a short space of time
• Knowledge transfer means no application learning curve prior to deployment start
• Low-risk deployment – burden of support removed to external provider
• No capital cost (except licences) and controllable ongoing costs

RISKS

• Customer must commit resources in timely manner
• Agreement to scope must be absolute – scope creep will be subject to price revision

Project Management Methodology Development

Organizations that have adopted a standard project management methodology have realized a 63% improvement in delivering projects successfully.

Technology Bureau has contributed to project management methodology improvements for hundreds of clients.

Technology Bureau has contributed to project management methodology improvements for hundreds of clients.

When implementing a project management methodology for your organization, Technology Bureau focuses on ways to optimize your existing project management practices. Implementation is a collaborative process, with final methodology ownership in your hands.

Our methodology implementation approaches are designed to foster acceptance and make the adoption of a standard methodology welcomed within your project culture.

Methodology Development Services

Technology Bureau begins by reviewing the project management and related methodologies you already have in place. We then identify areas where your project management methodology would benefit from enhancement and tighter integration with your other management processes.

Our expert consultants come equipped with a toolkit of best practices to draw from, and tailor appropriate content to fit your desired project objectives and cultural threshold.

Methodology Deployment and Ongoing Support

To successfully launch the methodology to your organization, we work in collaboration with you to develop a realistic deployment plan that ranges from conducting pilots to full deployment, depending on the size and complexity.

The deployment plan includes the delivery of methodology workshops led by our methodology consulting team. Methodology coaches are also available to work one-on-one with your staff on specific projects to ensure that the methodology is properly put into practice.

Contact us to schedule a walk-through of our methodology development process, where we can share samples of templates, guidelines, and documentation that can be customized specifically for your environment.

Project Review and Recovery

The consequences of failed projects can be grim. Lost business, lost jobs, and lost opportunity.

To put it in perspective, consider this: In just a 12-month period, organizations that average closing $65 million worth of projects will see $30 million of those projects at risk of failing, according to findings from PM Solutions Research.

That means that nearly half of an organization's projects are at risk at any given time, no matter the size of the organization.

Furthermore, according to the researchers, less than a quarter of organizations have a standardized approach to respond when projects are in trouble.

With so much at stake, early detection and action is key to avoiding the substantial losses associated with troubled projects and project failures.

Technology Bureau can help addresses quality and project recovery issues at both the organizational and individual project levels. We provide three distinct service offerings to help organization turn troubled projects around quickly.

Troubled Project Identification

Technology Bureau helps your PMO implement a standard Quality and Project Review & Recovery Process to monitor your portfolio of programs and projects and identify candidates for review and possible intervention.

Project Recovery & Turnaround

At the project level, our project turnaround experts work with you to develop and implement a Quality & Project Recovery Plan, to quickly determine how to best proceed with the project. We can then lead and/or coach your project team throughout the entire recovery process

Some of the types of project reviews we conduct are:

• Project Readiness Reviews
• Project Health Reviews
• Project Compliance Reviews
• Business Readiness Reviews
• Post Implementation Reviews

At the project level, our senior project consultants and turnaround experts work with your organisation to develop and implement a Project Recovery Plan, to quickly determine how to best proceed with the project. We can then lead and/or coach your project team throughout the entire recovery process.

Contact us now to discuss how we can help you mitigate project risks and get your projects back on track.

Microsoft Enterprise Project Management 2010 Installation & Configuration

Microsoft Office Project Server, or what is more commonly called Microsoft's Enterprise Project Management (EPM) system, isn't the type of system that can be installed, turned on, and then automatically used by project teams.

Our Enterprise Project Management (EPM) implementation consulting philosophy is based on the belief that a thorough understanding of your business issues will lead to the most appropriate EPM solution and approach. Reaching your EPM goals are primarily a function of a carefully phased deployment (spending the time to prototype and pilot your system extremely well), and the people you have enlisted to work with you, to support you and guide you.

We take great care to analyze your objectives, systems, constraints, and resources. Our implementation recommendations will be tailored toward your unique situation.

And, more importantly, than any other service we provide, our Enterprise Project Management Specialists will be extremely honest about what they think the system can do for you and what you can realistically expect from your teams given the organization's culture and experience.

Assessment

This involves a health and maturity check of the organization's needs and capabilities in all areas of Project Management. Assessment involves capability evaluation, and management interviews. The purpose of assessment is to determine the goals of prototype, pilot, and each phase of EPM deployment.

Enterprise Project Management (EPM) Proof-of-Concept

We take an assessment of your major requirements and perform a basic Microsoft Project Server installation and configuration so that you can evaluate the system and plan for a possible prototype.

Enterprise Project Management (EPM) Prototype

We can install EPM for you, train your team, make a first pass at configuration, and review prototype, pilot and employment strategies pretty much during a single engagement.

Enterprise Project Management (EPM) Pilot: A pilot includes all activities involved with setting up Microsoft Office Project Server 2003, 2007 or 2010 on a company server. Customization includes custom templates, security settings, Microsoft SharePoint Services settings, and Microsoft Project Professional settings as per company requirements. The EPM pilot is designed to run a select portfolio of projects to understand the quality and quantity of information gathered from the system and to evaluate the effectiveness of an EPM application.

To find out how Technology Bureau can help you deploy Microsoft Enterprise Project Management, contact us today.

   

Primavera P6 Project Portfolio Management Implementation

Primavera enterprise tool suite, Primavera P6, is a comprehensive project portfolio management system that dominates the market. Consultants from Technology Bureau have rich experience in deploying Primavera’s P6 enterprise tools in real-world environments; we offer a unique partnership with our customers to ensure a successful Primavera P6 implementation.

Our proven structured approach allows us to bring to bear the experience of numerous successful implementations to your own deployment. Our iterative approach to deployments has a heavy emphasis on user adoption. This ensures that the end result is more than just a successful software implementation; it’s a system that it is truly embedded into your organization as a part of your overall business management process.

Our team guides you through all the phases necessary for a successful Primavera P6 implementation, and our post-implementation assessments ensure that all goals and objectives are met and the expected business benefits are being delivered. The implementation phases include:

1. Initial assessment
2. Implementation planning
3. Configuration
4. Pilot
5. Deployment
6. Ongoing Maintenance

Our technical consultants, working side by side with your staff, can handle all the technical aspects of an enterprise Primavera P6 implementation including:

1. Installation
2. Integration
3. Customization
4. Upgrades
5. Migrations
6. Performance assessments

Performance assessments have demonstrated that our implementations have saved our customers millions of dollars within the first six months of go-live. In each case, this was possible because we ensured that all Primavera P6 implementations were integrated with the existing Project Management Office (PMO), project management processes, governance structures and life-cycle models.

If these processes are not already in place, Technology Bureau can help accelerate their development and deployment so that your overall implementation isn’t delayed. Please see our Organizational Project Management Improvement for more information.

The most successful Oracle Primavera P6 enterprise implementations are delivered by experienced consultants utilizing a proven structured approach. Take the risk out of your investment in Primavera P6, and contact Technology Bureau today.